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ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND
Ocean City Public Library
1735 Simpson Ave
Ocean City, New Jersey
November 22, 2011 3:00PM
OPEN SESSION MINUTES
A meeting of the Atlantic County Municipal Joint Insurance Fund (ACMJIF) was held on November 22, 2011, at The Ocean City Public Library, 1735 Simpson Ave, Ocean City, New Jersey, at 3PM, prevailing time. Fund Chair Yearsley, Weymouth, presiding. The meeting was called to order at 3:05 PM.
FLAG SALUTE STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT
Notice of this meeting was given by: (1) sending sufficient notice herewith to The Press of Atlantic City (Atlantic and Cape May editions) and the Courier Post, Cherry Hill, New Jersey; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the Atlantic County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all member municipalities of the Atlantic County Municipal Joint Insurance Fund.
Those in attendance were:
Terrance Dolan, Absecon
Karen Thomas, Brigantine
Joseph Santagata, Buena Borough
Robert Smith, Cape May City
Connie Mahon, Cape May Point
Carol Foster, Corbin City
Peter Miller, Egg Harbor Twp
Linda Kent, Estell Manor
Ray Farrell, Alternate, Galloway
Ingrid Perez, Alternate, Hamilton (arrived 3:18pm)
Frank Zuber, Hammonton
Edward Beck, Linwood
Dan Sullivan, Newfield
Lisa McLaughlin, Margate
Mike McLaughlin, Representing, Middle
Susan Robostello, Millville
Dawn Stollenwerk, Mullica (arrived 3:06pm)
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
George Savastano, Sea Isle City (arrived 3:07pm)
James Nicola, Stone Harbor
Roy Spoltore, Secretary, Upper Deerfield
Theresa Smuz, Upper Township
James Goos, Alternate, Ventnor
Chris Ridings, Alternate, West Wildwood
Bonnie Yearsley, Chair, Weymouth
Kevin Yecco, Wildwood Crest
Lisa Garrison, Woodbine
Absent were:
Andy Bednarek, Avalon
Jud Moore, Commercial
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Richard DeVillaSanta, Downe
Greg Schenker, Folsom
Richard Hirsch, Longport
Claudia Kammer, Lower
Chief Robert Hoffman, Pleasantville
Lucy Samuelson, Port Republic
Howard Dill, Somers Point
Ralph Condo, Waterford
Robert Flynn, West Cape May
Chris Wood, Wildwood
Also present were:
Paul Miola, CPCU, ARM, Executive Director, AJG Risk Management Services, Inc.
Paul Forlenza, ARM, Deputy Executive Director, AJG Risk Management Services, Inc.
Seth Fuscellaro, Esquire, Alternate Fund Solicitor
Ted Freedman, Treasurer
Joanne Hall, Safety Director, J.A. Montgomery Risk Control
Alice Lihou, Director of Acct Mgmt, Scibal Associates
Karen Beatty, Client Service Manager, QualCare
Also present were the Risk Management Consultants from the following agencies:
Atlantic Associates
C. J. Adams Company
Chris Ferry Insurance Agency
Conner Strong & Buckelew
Donald C. Cost
D’Agostino Agency
Gerber Insurance
Glenn Insurance
Hardenberg Insurance (arrived 3:12pm)
J. Byrne Agency, Inc.
Maran Corporation Risk Associates
Marsh & McLennan Agency
MLR Risk Management
McMahon Agency, Inc.
William R. Mints Agency
Siracusa-Kauffman Insurance
Kerry G. Thomson Insurance Agency
Absent RMCs were:
Robert Sames Agency
Alternates Ed Beck, Linwood, Lisa Garrison, Woodbine, Terrance Dolan, Absecon were moved to the Executive Committee in the absence of Jud Moore, Commercial, Glenn Clarke, Dennis and Dennis Krause, Galloway.
APPROVAL OF MINUTES OPEN SESSION
Chair Yearsley entertained a motion to adopt the meeting minutes of the October 19, 2011 Executive Committee Meeting as presented.
Motion by Ms. Garrison, seconded by Ms. McLaughlin, to approve the meeting minutes of the October 19, 2011 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
APPROVAL OF MINUTES CLOSED SESSION
Confidential Closed Session Meeting Minutes were distributed to the Executive Committee Members.
Chair Yearsley entertained a motion to adopt the Closed Session Meeting Minutes of the October 19, 2011 Meeting of the Fund as presented.
Motion by Ms. Thomas, seconded by Mr. Beck, to approve the Closed Session minutes of the October 19, 2011 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
The Closed Session meeting minutes of the October 19, 2011 meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the opportunity to review them.
Confidential Closed Session Meeting Minutes were collected.
CLOSED SESSION - RESOLUTION #2011-43
Be it moved by the Atlantic County Municipal Joint Insurance Fund that the public be excluded from this portion of the meeting to permit the Executive Committee to consider in closed session matters affecting the safety and property of the public and to discuss pending or anticipated litigation and/or contract negotiations and that the minutes covering these matters and the results of closed session will be released to the public when the reasons for discussing and acting on them in closed session no longer exists as required by the Open Public Meeting Act.
Chair Yearsley entertained a motion to adopt Closed Session Resolution 2011-43 as presented.
Motion by Mr. Spoltore, seconded by Ms. McLaughlin to adopt Resolution 2011-43.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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None
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Nays:
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None
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Abstained:
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All in favor. Motion carried by unanimous vote.
REOPEN PUBLIC PORTION OF THE MEETING
Chair Yearsley entertained a motion to reopen the public portion of the meeting.
Motion by Ms. McLaughlin, seconded by Mr. Spoltore, to reopen the public portion of the meeting. All in favor. Motion carried by unanimous vote.
APPROVAL OF CLAIMS PAYMENTS
Chair Yearsley presented the claims for payment as discussed in Closed Session.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Chair Yearsley entertained a motion to approve the claims for payment as discussed in Closed Session.
Motion by Mr. Beck seconded by Ms. Thomas, to approve the claims for payment as discussed in Closed Session. They are as follows:
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Worker’s Compensation
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Property
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General
Liability
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E79410
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X03378
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U61164
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X04015
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X03849
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U57501
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E84895
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X06607
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U67488
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W83131
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X11126
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W69102 -01
02
03
04
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X04982
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U92571
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X11298
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U77126
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X07331
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X03797
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X10916
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W81075
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X08702
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U87215
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X08283
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U59580
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E83882
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U48508
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U60606 -01
02
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
APPROVAL TO ABANDON SUBROGATION
Chair Yearsley presented the claims discussed in Closed Session for Abandonment of Subrogation.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Chair Yearsley entertained a motion to Abandon Subrogation on the following two (2) file(s) as presented in Closed Session and as recommended by the Fund Solicitor.
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File #
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Amount
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E83882
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$3,030.81
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E79410
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$2,286.99
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Motion by Mr. Spoltore, seconded by Ms. Thomas to approve Abandoning Subrogation on the two (2) file(s) presented in Closed Session and as recommended by the Fund Solicitor.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
CLAIMS REVIEW COMMITTEE REPORT OPEN SESSION ITEMS
Mr. Miola reported on the Claims Review Committee meeting minutes from November 9, 2011. He noted they serve as a handout to the membership and are self-explanatory.
He highlighted the following items:
PARs
The Committee reviewed twenty-seven (27) claims at the November 9, 2011 meeting. Of the claims reviewed eleven (11) Workers’ Compensation (1 Police, 1 Fire, 3 Streets, 6 Other); twelve (12) General Liability; and four (4) Property PARs were reviewed for settlement or continuing defense.
Mr. Miola asked if there were any questions at this time. No other questions were entertained.
EXECUTIVE DIRECTOR’S REPORT
Mr. Miola introduced a new staff member, Melissa Ollendike, who recently joined Arthur J. Gallagher as the new Marketing Representative.
Mr. Miola reviewed the Executive Director’s Report found in the agenda packet with the membership.
2010 Safety Incentive Program Awards Mr. Miola noted a report detailing the available balance for each member for the 2010 Safety Incentive Program is attached for the members review. The deadline for claiming or encumbering these funds is December 31, 2011. All encumbered funds must be claimed by February 1, 2012. Mr. Miola noted that the website has instructions for claiming these funds and the RMCs can assist. Please do not lose this opportunity as unclaimed funds will go into JIF surplus.
2011 Optional Safety Budget - Mr. Miola noted a report detailing the available balance for each member participating in the 2011 Optional Safety Budget is attached for the members review. The deadline for claiming or encumbering these funds is December 31, 2011. All encumbered funds must be claimed by February 1, 2012. Mr. Miola noted that the website has instructions for claiming these funds and the RMCs can assist. Please do not lose this opportunity as unclaimed funds will go into JIF surplus.
EPL Coverage Update Mr. Miola noted that attached is the current listing of the towns and their compliance status. Mr. Miola informed members also that he emailed all members last week in regards to the updates for 2011-2012. The email included several links and instructions on qualifying for the new EPL program which must be done by May 1, 2012. The changes that have to be adopted as part of the program this year are limited. There is one new policy and two-three for existing policies. The new policy can be downloaded from the MEL website with the link from his email. Mr. Miola noted that in previous years this was sent in the form of a CD. The MEL is no longer doing this and you must go to the website. If you have any questions, please contact our office.
EPL Allowance Mr. Miola reminded the members of the $725 funding that can be used by each member for employment practices related expenses such as training. The website has more information regarding this program.
EPL Helpline Authorized Contact List Mr. Miola reminded the members to review the contacts and to utilize the EPL Helpline. He asked members to contact his office if there is a change. Mr. Miola also informed members that a new bulletin went out this week from the helpline.
Financial Fast Track Report Mr. Miola noted that the report provides a snapshot of the JIF’s financial status as of September 30, 2011. The surplus as of September 30, 2011was $9,580,881.
Monthly Activity Calendar Mr. Miola noted that this is included in the agenda packet and has also been posted on the website.
Skateboard Parks Mr. Miola mentioned that if you are considering a skateboard park or rebuilding one, please contact their office before you begin the process.
Capehart & Scatchard Updates Mr. Miola asked members to take a look at the revised updates dealing with WC, ADA and FMLA issues. He also reminded them to share these with others in their towns to which they may pertain.
Statutory Bond Status Mr. Miola stated that the MEL is issuing bonds for those positions requiring them. In order for the employee to be covered, they must have the proper underwriting process completed. Mr. Miola also noted that these bonds are written in the name of the individual, not the position. If the individual changes, you must complete a new application. Please review the listing in the agenda packet.
Elected Officials Training Mr. Miola reminded the members of the $250 credit given to the MEL liability loss funding premium and asked the members to review the schedule in the agenda packet for Elected Officials training.
Managerial & Supervisors Training Mr. Miola asked the members to review the schedule listed. This helps the members comply with the MEL mandated managers & supervisors training. The next session is on November 29, 2011, January 10¸ 2012 and March 6, 2012.
Mr. Miola asked if there were any questions at this time. There were no questions.
MEL/RCF REPORTS
In Mr. Hirsch’s absence, Mr. Forlenza noted that the reports are found in the agenda and are self-explanatory. Mr. Forlenza reported that the MEL budget was adopted at their November meeting.
EPL/POL COVERAGE
Authorization for the Executive Director to bind EPL/POL coverage with XL Insurance for the Policy Year of January 1, 2012 to January 1, 2013.
Chair Yearsley entertained a motion to Authorize the Executive Director to bind EPL/POL coverage with XL Insurance for the Policy Year of January 1, 2012 to January 1, 2013 as presented.
Motion by Mr. Spoltore, seconded by Ms. Thomas to Authorize the Executive Director to bind EPL/POL coverage with XL Insurance for the Policy Year of January 1, 2012 to January 1, 2013. All in favor. Motion carried.
All in favor. Motion carried by unanimous vote.
SOLICITOR’S REPORT
In absence of Mr. DeWeese, Mr. Fuscellaro presented the following:
Subrogation File Summary Report
Mr. Fuscellaro noted the following Subrogation File Summary:
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Total Lien amount of ACMJIF files not in suit
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$610,303.63
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Total Lien amount of ACMJIF files in suit
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$399,798.39
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Total Lien amount of ACMJIF Judgments obtained
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$847,772.76
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Total of all ACMJIF Liens
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$1,857,874.78
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Release of Closed Session
Resolution 2011-44 Authorizing the Release of Certain 2010 Closed Session Executive Committee Meeting Minutes as Recommended by the Fund Solicitor.
Chair Yearsley entertained a motion to approve Resolution 2011-44 Authorizing the Release of Certain 2010 Closed Session Executive Committee Meeting Minutes as Recommended by the Fund Solicitor as presented.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Beck, seconded by Ms. Thomas to approve Resolution 2011-44 Authorizing the Release of Certain 2010 Closed Session Executive Committee Meeting Minutes as Recommended by the Fund Solicitor.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
Assignment of New Cases
Mr. Fuscellaro reported that there were five (5) new complaints filed, which have been assigned to defense counsel.
Closed Cases
Mr. Fuscellaro noted that three (3) files were closed during the month reporting that there are 97 active files.
Mr. Fuscellaro asked if there were any questions at this time. No questions were entertained.
SAFETY DIRECTOR’S REPORT
Ms. Hall stated that the Safety Director's Report is self-explanatory. She highlighted the following items:
2012 MSI Online Learning Management System Ms. Hall noted that you may now register for training classes online. Each town does need to appoint a training administrator (a person how has the authority to view records for the town) as a notice that went out to the members stated. Six makeup webinars are now scheduled.
Safety Breakfast Ms. Hall noted that they are asking for nominations for Special Recognitions Awards that will be presented at the Safety Breakfast. Please submit names of people who are changing the way they look at safety. Pictures are welcome too.
Ms. Hall asked if there were any questions at this time. No questions were entertained.
CLAIMS ADMINISTRATOR’S REPORT (attached to Claims Review Meeting Minutes)
The November Lessons Learned from Losses is included in the agenda packet. Ms. Lihou highlighted the following reports:
Lessons Learned from Losses November 2011
EPL Corner- Ms. Lihou reported that for the third quarter of 2011, the MEL reported that a total of 15 cases were resolved across 8 JIFs for a total of $1,458,213.00.
There were three (3) cases settled on behalf of the ACMJIF for a total of $527,412.
Ms. Lihou noted that they are finding that retaliation claims are still the leading claims.
The MEL was successful in getting three Summary Judgments on EPL claims which is very rare and two public official claims were dismissed.
Section 20 Settlements - Ms. Lihou stated that in some PARs presented, settlement of a workers’ compensation claim under a Section 20 settlement is recommended. Section 20 settlements under the workers’ compensation statue are very different than typical awards or “settlements”. Section 20 settlements do not concede “compensability”; they do not entail any admission at all by the employer. They do limit the petitioner’s ability to reopen their claim regarding the same injury. A Section 20 settlement is (typically) only allowed in cases where there is (1) an issue of jurisdiction, (2) an issue of liability, (3) an issue of casual relationship and (4) an issue of dependency.
Title 59 and Subrogation
Ms. Lihou explained that under Title 59 you cannot subrogate against a public entity. The only thing the person can collect is the deductible on their policy. The public entity can however collect or place liens on items or any other attachable assets to reclaim their monies. This happens often with motor vehicle accidents. If your vehicle is the at-fault vehicle in the accident, Title 59 says that the JIF has to attempt to get the insurance carrier for that vehicle involved in the payment even though we are at-fault. If the employee comes to you because they are upset that their own insurance carrier is on notice, please direct them to the Claims Administrator’s office and they will explain the law.
Ms. Lihou asked if there were any questions at this time. No questions were entertained.
The remainder of the Claims Administrator’s report is for Closed Session.
MANAGED HEALTH CARE REPORT (attached to Claims Review Committee Meeting Minutes)
Lost Time v. Medical Only Cases
Ms. Beatty presented the ACMJIF Lost Time v. Medical Only Cases (Intake Report) for October 2011.
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Month Average
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Lost Time
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7
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Medical Only
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31
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Record Only
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21
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Total
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49
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Record Only % of Total
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42.86%
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Medical Only/Lost Time Ratio
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82:18
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The report shows that the average number of days to report a claim is 2.2 with no claims over the three (3) day ideal reporting time this month.
PPO Penetration Report:
Ms. Beatty presented the self-explanatory PPO Penetration Rate Report for October 2011.
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PPO Penetration Rate
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Bill Count
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499
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Original Provider Charges
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$322,351
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Re-priced Bill Amount
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$127,944
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Savings
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$194,407
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% of Savings
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60.3%
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Participating Provider Penetration Rate
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90.6%
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Ms. Beatty noted that the next few pages of the report are the types of providers, who the providers are, and where the Fund is realizing the greatest savings.
Transitional Duty Report
Ms. Beatty presented the new self-explanatory Year-to-Date Transitional Duty Report through October 31, 2011.
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Transitional Duty Summary Report
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YTD
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# of Claimants
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215
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Transitional Duty Days Available
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8,071
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Transitional Duty Days Worked
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5,749
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% of Transitional Duty Days Worked
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71.2%
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Transitional Duty Days Not Accommodated
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2,322
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% of Transitional Duty Days Not Accommodated
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28.8%
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Ms. Beatty stated that the last report is the Nurse Case Management report. It shows the member, claim number, and the nurse case manager assigned to the claim.
Ms. Beatty asked if there were any questions at this time. Mr. Miller, Egg Harbor Twp, inquired as to the savings that the JIF is seeing as a result of moving to the new healthcare network and how these savings relate to the amount of money budgeted to pay these claims. Ms. Lihou explained that the Fund Actuary projects what we might need for claims for the year based on exposures and claims history. Mr. Miola also explained that no real amount of savings can be determined at this time because claims run for years, not a calendar year. No other comments or questions were entertained.
TREASURER’S REPORT
Mr. Freedman presented the Treasurer’s Report for October 2011. The report was made part of the November agenda packet for members’ review.
Executive Summary
Budget Status
The budget information reflects a month to date and “Fund” to date history of each budget year and all closed years funds. There is a summary or final comprehensive total for all budget years. The reports for 2011 and 2010 are in detail to itemize expenses, all other years are summarized.
The total budget balance, assuming collection of all 2011 assessments, as of October 2011 is $45,381,203. That balance must be reduced by future case reserves for a net balance of $20,313,256.58.
The actual cash and investment balance is $36,109,227. The net change in Fund balance was a decrease of $1,914,525.
The Closed Year’s funds include the budget year 1987-2006. The Closed Years balance is $12,675,294.
Investment Status
TD Investment Advisors manage the investments of the Fund. Investment vehicles are limited to those permitted by state statute. Interest, net of unrealized gains or losses, in the amount of $26,414 was earned at the blended rate of .86% for the month.
The Fund has 9 bond/ notes in the portfolio; 1 mature in less than one year; none mature in less than two years and 8 mature in more than two years.
There were seven (7) transactions that were posted to the portfolio including purchases, sales and interest income.
Claims Payment & Subrogation
Claims were paid on all active fund years and totaled $1,001,557.72. A total of 561 checks were issued to vendors. Subrogation and salvage in the amount of $35,583.33 were posted during the month. Prior period reimbursements and voided checks during the month totaled $5,336.56.
Financial Activity of the ACMJIF
Budget Status
Mr. Freedman reported a Balance of $45,381,203 with Net Reserves of $20,313,257.
Investment Report
Mr. Freedman noted that the actual interest earnings for the month of October 2011, net of any unrealized gain or loss is $26,414 at .86%.
Receipts Activity for the Month
Mr. Freedman reported that the Receipts Activity of the month totaled $561,907.96 including the impact of the unrealized loss in interest earnings.
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Assessments
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$504,975.00
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Refunds/Reimbursements/Subrogation
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$47,040.76
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Investment Payments/Adjustment
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$9,892.20
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MEL Payments Closed Years
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$.00
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Other (Expense Refunds)
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$.00
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Claims Activity
Mr. Freedman reported that the Claims Activity for the month totaled $1,001,557.72.
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Direct Loss Payments
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$804,592.54
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Claims Expenses
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$33,992.29
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Legal Defense Costs
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$162,972.89
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Mr. Freedman asked for approval for payment of the above-mentioned Claims Activity for the month of October 2011 in the amount of $1,001,557.72.
Motion by Ms. Thomas, seconded by Ms. McLaughlin, to approve the Claims Activity as submitted by Mr. Freedman.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
Cash Activity for the Month
Mr. Freedman reported the cash activity for October 2011 as follows:
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Opening Balance
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$38,023,752
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Ending Balance
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$36,109,227
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Increase/(Decrease)
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$(1,914,525)
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Amended Bill List Approval - November 2011
Mr. Freedman handed out an Amended Bill List for the month of November 2011 in the amount of $292,987.86 as presented.
Motion by Mr. Spoltore, seconded by Mr. Beck, to approve the Amended November 2011 Bill List as presented by Mr. Freedman.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
RMC Bill List Approval - November 2011
Mr. Freedman presented the RMC Bill List for the month of November 2011 in the amount of $188,012.00 as presented.
Motion by Ms. McLaughlin, seconded by Ms. Thomas, to approve the RMC November 2011 Bill List as presented by Mr. Freedman.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
Loss Run Reconciliation
Mr. Freedman reported on the reconciliation of all three reports from the Loss Run for the month of October 2011.
4th Quarter Assessments
Mr. Freedman noted that the two members, Longport and Weymouth have yet to pay their 4th Quarter Assessments. The grace period is only until November 30, 2011 before interest begins to accrue.
Mr. Freedman asked if there were any questions at this time. No questions were entertained.
COMMITTEE REPORTS
SAFETY COMMITTEE October 12, 2011
Mr. Beck noted that the minutes were handed out and are self-explanatory. Items of note are:
Safety Breakfast Mr. Beck noted that the Safety Breakfast will be held on February 9, 2012 at Merighi’s in Vineland.
Safety Calendars Mr. Beck asked the members to please deliver the safety calendars that were handed out this evening to their safety coordinator for distribution.
EPL COMMITTEE October 13, 2011 meeting
Ms. Cioeta noted that this was discussed in length at the October Planning Retreat.
Ms. Cioeta asked if there were any questions at this time. No questions were entertained.
OPERATIONS AND PLANNING COMMITTEE
In Mr. Bednarek’s absence, Mr. Forlenza noted that the revised Risk Management Consultant Non-Disclosure Confidentiality Agreement is presented tonight.
RMC Non-Disclosure Confidentiality Agreement
Mr. Forlenza noted that this was introduced last month and is on the agenda for adoption this month.
Chair Yearsley entertained a motion to adopt the RMC Non-Disclosure Confidentiality Agreement as presented.
Motion by Ms. McLaughlin, seconded by Ms. Thomas for adoption of the RMC Non-Disclosure Confidentiality Agreement as presented.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
FINANCE COMMITTEE
Finance Committee Meeting October 27, 2011
2012 Budget Information
Ms. Stollenwerk reported that the budget information is contained in the agenda packet and we will be introducing the 2012 Budget this evening. There is a current surplus of $7.5 million. $1.2 million will be returned to the members this year. Ms. Stollenwerk noted that the 2008 Fund Year has improved due to some favorable settlements.
Budget Message
Ms. Stollenwerk noted this budget message is found on page 154.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
2012 Budget Introduction
Chair Yearsley entertained a motion to Introduce the 2012 Fund Year ACM JIF Budget as presented.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Spoltore, seconded by Ms. Thomas to Introduce the 2012 Fund Year ACMJIF Budget.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
2012 Assessment Certification
Chair Yearsley entertained a motion to Introduce the 2012 Fund Year ACMJIF Assessment Certification as presented.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Motion by Ms. McLaughlin, seconded by Ms. Thomas to Introduce the 2012 Fund Year ACMJIF Assessment Certification.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
2012 Assessment Allocation Strategy
Chair Yearsley entertained a motion to Introduce the 2012 Fund Year ACMJIF Assessment Allocation Strategy as presented.
Chair Yearsley asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Beck, seconded by Mr. Spoltore to Introduce the 2012 Fund Year ACMJIF Assessment Allocation Strategy.
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ROLL CALL
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Yeas:
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Terrance Dolan, Absecon
Karen Thomas, Brigantine
Ed Beck, Linwood
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Lisa McLaughlin, Margate
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Roy Spoltore, Upper Deerfield
Bonnie Yearsley, Weymouth
Lisa Garrison, Woodbine
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Nays:
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None
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Abstained:
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None
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All in favor. Motion carried by unanimous vote.
Ms. Stollenwerk also reported that the Fund Auditor, Swartz and Company is merging with Ford Scott is and will be known as Ford Scott and Associates. The Finance Committee is recommending appointment of the new firm for the 2012 Fund Year.
2012 Changes
Ms. Stollenwerk commented that the discussion the Finance Committee had this year tied in with the Retreat Discussion in regards to “reinventing the JIF”. The vendors, what services they provide, the MEL structure and their services, and how the JIF can streamline administrative functions. The Finance Committee will undertake an evaluation of these issues during 2012 and report back to the membership.
Late Assessment
Ms. Stollenwerk noted that Mr. Freedman reported that the City of Wildwood paid their 3rd quarter assessment late and they are subject to the late penalty. Wildwood has asked if the fee could be waived. The Finance Committee is recommending not waiving the penalty.
2012 DRAFT EXECUTIVE COMMITTEE NOMINATION SLATE Mr. Forlenza noted this can be found in the agenda packet.
MISCELLANEOUS BUSINESS
Next Meeting
The next regular ACMJIF Meeting will be held on Wednesday, December 21, 2011 at 3:00PM, at Ocean City Public Library, 1735 Simpson Ave, Ocean City, NJ.
PUBLIC COMMENT
Hearing no other comments, Chair Yearsley closed the meeting for public comment.
MOTION TO ADJOURN
Motion by Mr. Spoltore seconded by Ms. Thomas, to adjourn the November 22, 2011 Meeting of the ACMJIF. Motion carried by unanimous vote.
The meeting was adjourned at 3:48PM.
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_________________________________
Tracy Forlenza, Recording Secretary for
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__________________________________________
ROY SPOLTORE,
FUND SECRETARY
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