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ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND
CUMBERLAND COUNTY COLLEGE
3322 COLLEGE DRIVE
VINELAND, NEW JERSEY
JUNE 16, 2010 3PM
OPEN SESSION MINUTES
The regular meeting of the Atlantic County Municipal Joint Insurance Fund (ACMJIF) was held on June 16, 2010 at Cumberland County College, 3322 College Drive, Vineland, New Jersey, at 3PM, prevailing time. Chairman Carl Schupp, City of Cape May Point, presiding. The meeting was called to order at 3:05 PM.
IT IS ASKED AT THIS TIME THAT ALL MEMBERS PLEASE SILENCE ALL ELECTRONIC NOTIFICATION DEVICES.
FLAG SALUTE
STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT
Notice of this meeting was given by: (1) Sending sufficient notice herewith to The Press of Atlantic City (Atlantic and Cape May editions), and the Courier Post, Cherry Hill, New Jersey; (2) filing advance written notice of this meeting with the Clerks/ Administrators of all member municipalities of the Atlantic County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all member municipalities of the Atlantic County Municipal Joint Insurance Fund.
ROLL CALL
Those in attendance were:
James Craft, Alternate, Avalon
Karen, Thomas, Brigantine
Joseph Santagata, Buena Borough
Cynthia LoGuidice, Alternate, Buena Vista
Robert Smith, Cape May
Carl Schupp, Cape May Point
Jud Moore, Commercial
Joanne Siedlecki, Alternate, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Richard DeVillasanta, Downe (arrived 3:20pm)
Dennis Krause, Galloway
Edward Sasdelli, Hamilton
Susanne Oddo, Hammonton
Edward Beck, Linwood
Richard Hirsch, Longport
Claudia Kammer, Lower
Lisa McLaughlin, Margate
Mark Mallett, Middle
Lewis Thompson, Millville
Dawn Stollenwerk, Mullica
James Dickinson, Northfield (arrived 3:30pm)
Ray Townsend, North Wildwood
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville (arrived 3:10pm)
Eva Feeley, Alternate, Sea Isle City
Howard Dill, Somers Point
James Nicola, Stone Harbor
Teri Smuz, Upper Township
Roy Spoltore, Upper Deerfield
James Goos, Alternate, Ventnor
Maryann Merlino, Waterford
Bonnie Yearsley, Weymouth
Louis Ferrara, Wildwood
Kevin Yecco, Wildwood Crest
Absent were:
Terrance Dolan, Absecon
Peter Miller, Egg Harbor Township
Kim Hodsdon, Estell Manor
George Eckhardt, Folsom
Everett Marshall, Newfield
Lucy Samuelson, Port Republic
Rob Flynn, West Cape May
Herbert Frederick, West Wildwood
Lisa Garrison, Woodbine
Also present were:
Paul Forlenza, Deputy Executive Director, AJG Risk Management Services, Inc.
David DeWeese, Esquire, Fund Solicitor
Ted Freedman, Treasurer
Lou Carey, Loss Control Consultant, Conner Strong Risk Control
Alice Lihou, Vice President, Account Management, Scibal Associates
Jen Pard, Senior Account Manager, CSG
Also present were the Risk Management Consultants from the following agencies:
D’Agostino Agency
William R. Mints Agency
McMahon Agency
Siracusa-Kauffman Insurance
Glenn Insurance
M L Ruberton Realty
C. J. Adams Company
Robert Sames Agency
Atlantic Associates
J. Byrne Agency, Inc.
Kerry G. Thomson Insurance Agency
NIA Group Associates
Hardenberg Insurance
Gerber Insurance
National Associates of Cape May
APPROVAL OF THE MINUTES MAY 19, 2010 OPEN SESSION
Chairman Schupp presented the May 19, 2010 meeting minutes of the Executive Committee Meeting as found in the agenda packet for consideration.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Chairman Schupp entertained a motion to adopt the meeting minutes of the May 19, 2010 Executive Committee Meeting.
Motion by Mr. Moore, seconded by Mr. Spoltore, to approve the minutes of the May 19, 2010 Executive Committee Meeting as presented to the Executive Committee. All in favor. Motion carried by unanimous vote.
APPROVAL OF THE MINUTES MAY 19, 2010 CLOSED SESSION
Confidential Closed Session Meeting Minutes were distributed to the Executive Committee Members.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Chairman Schupp entertained a motion to approve the meeting minutes of the May 19, 2010 Closed Session Meeting as distributed.
Motion by Mr. Clarke, seconded by Mr. Sasdelli, to approve the Closed Session minutes of the May 19, 2010 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
The Closed Session minutes of the May 19, 2010 meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the opportunity to review them.
Confidential Closed Session Meeting Minutes were collected.
CLOSED SESSION RESOLUTION #2010-25
Be it moved by the Atlantic County Municipal Joint Insurance Fund that the public be excluded from this portion of the meeting to permit the Executive Committee to consider in closed session matters affecting the safety and property of the public and to discuss pending or anticipated litigation and/or contract negotiations and that the minutes covering these matters and the results of closed session will be released to the public when the reasons for discussing and acting on them in closed session no longer exists as required by the Open Public Meeting Act.
Chairman Schupp presented Resolution #2010-25. He entertained for a motion to approve the resolution and go into the Closed Session portion of the meeting.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Moore seconded by Mr. Sasdelli, to adopt Resolution #2010-25.
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
REOPEN PUBLIC PORTION OF THE MEETING
Chairman Schupp asked for a motion to Reopen the Public Portion of the Meeting at this time.
Motion by Mr. Spoltore, seconded by Mr. Moore to Reopen the Public Portion of the Meeting. All in favor. Motion carried by unanimous vote.
APPROVAL OF CLAIMS PAYMENTS
Chairman Schupp presented and entertained a motion for approval the claims payments as discussed in Closed Session.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Clarke seconded by Ms. McLaughlin, to approve the claims for payment as discussed in Closed Session. The claims are as follows:
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Worker’s Compensation
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Property
Liability
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General
Liability
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E45368
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W20230
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U13775
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E81835/ 01-02
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W14829
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U22054
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E77009
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U87787
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U17227
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E79227
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W13278
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U49712/ 01-02
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E69198
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U81147
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E81973
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E76133
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E77417
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E73658
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E81153
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E81709
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E81498
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E81022
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E81770
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E80200
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E81711
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E79330
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E79201
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E81123
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E81705
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E78478
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E82057
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E80843
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E81845
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E66405
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E78901
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E64446
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E64582
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E79300
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E67856
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E68220
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E73757
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
APPROVAL TO ABANDON SUBROGATION
Chairman Schupp presented the claim(s) discussed in Closed Session for Abandonment of Subrogation.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Chairman Schupp entertained a motion to Abandon Subrogation on the following file(s) as presented in Closed Session as recommended by the Fund Solicitor.
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File #
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Amount
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E68220
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$987.00
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E67856
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$863.51
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E68736
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$932.25
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E71134
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$704.88
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E72167
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$485.00
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E66800
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$952.66
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E66405
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$5,465.51
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E64446
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$3,054.58
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E64582
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$1,850.10
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Motion by Ms. Yearsley, seconded by Mr. Spoltore to approve Abandoning Subrogation on the file(s) presented in Closed Session as recommended by the Fund Solicitor.
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
CLAIMS REVIEW COMMITTEE REPORT Open Session Items
Mr. Sasdelli reported that the Claims Review Committee Meeting minutes from May 19th serve as a handout to the membership and are self-explanatory. He highlighted the following item.
PARs
The Committee reviewed forty (40) claims at the June 10th meeting. Of the claims reviewed, thirty-one (31) Workers’ Compensation (21 Police, 2 Fire, 5 Streets, 3 Other), five (5) General Liability, zero (0) Automobile Liability, and four (4) Property PARs were approved for settlement or continuing defense.
Lessons Learned from Losses
The Claims Administrator reported that the MEL resolved 35 cases in the 1st quarter of 2010 for a total of $6,094,984 in loss payments.
Managed Care Update
CSG re-priced 504 bills generating a 53.91% savings or $425,271.70 for the month.
EMS Runs & Billing
When a member municipal ambulance squad transfers one of its own employees, who have a workers’ compensation injury, some of the ambulance squads are billing the JIF for that transport. When the Fund does not pay the bill, the employee transferred is being sent to collections. Fund Commissioners may want to speak with their ambulance squads regarding this issue. Towns should not be billing for transporting its own injured employees.
Next Meeting
The July Executive Claims Committee Meeting will take place at the Atlantic County Library Cape May Branch on July 15th from 9:30am to 11:30am.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
EXECUTIVE DIRECTOR’S REPORT
Mr. Forlenza introduced Sheila Ortiz, Account Representative to the ACMJIF. Sheila’s main responsibilities in her role as Account Representative will be Safety and Operations and Planning.
Mr. Forlenza stated that the Executive Directors’ Report found in the agenda packet is self-explanatory.
He highlighted the following items.
§ Property Appraisals (handout) Each year physical property appraisals are performed of twenty-five percent of the membership. Those members that received a physical appraisal this year received a copy of their property appraisal report at their seat. RMCs were also presented with a copy. Members can contact the Executive Director’s office with questions.
§ 101 Days of Summer DVD (handout) Each member was presented with a copy of the DVD 101 Days of Simmer. This DVD was originally released through the MEL statewide a few summers ago. Additional copies are available by contacting the Executive Director’s office or the DVD can be viewed at the MEL website.
§ 2009 Safety Incentive Program Awards A report detailing the available balances for each member is made a part of the agenda packet. The deadline for claiming these funds is December 31, 2010. All encumbered funds have to be claimed by February 1, 2011.
§ 2010 Optional Safety Budget A report detailing the available balances for each member is included in the agenda packet. The deadline for claiming or encumbering these funds is December 31, 2010. All encumbered funds must be claimed by February 1, 2011.
§ EPL Coverage Members are asked to review the report included in the agenda packet, dated as of June 7th. The MEL did not advertise the fact that they extended the original deadline for coming into compliance with the EPL Plan of Risk Management from May 1st to May 31st. Members that submitted their checklist prior to the May 31st deadline will be eligible for reduced rates, co pays and deductibles. Members submitting their checklists after the deadline will be eligible for reduced co pays and deductibles. Members are advised to check with the MEL if they submitted their checklist but are not showing an “Approved” status on the report.
§ Statutory Bonds The latest listing of Statutory Bonds issued by the MEL for JIF members is made a part of the agenda packet.
§ Revenue & Appropriations Members are requested to forward their published budget summary to the Executive Director’s office once available.
§ Renewing Members Renewal letters were mailed to our seventeen renewing members on June 15th, whose membership is up January 1, 2011. Included in the mailing was a resolution and agreement to renew with the Fund that must be fully executed and returned to the Executive Director’s office by August 15, 2010. Any member wishing to schedule a visit from Executive Director to speak with their Governing Body should contact Mr. Forlenza.
§ Annual Renewing Process PERMA mailed renewal applications to all JIF members and their RMCs. Completed applications should be returned to PERMA no later than July 15, 2010. Supplemental renewal instructions were recently sent to all members by the Executive Director’s office clarifying the completion of the renewal application. Mr. Forlenza may be contacted with questions.
There are two additional applications as part of the renewal process this year that the MEL is asking members to complete; one is for cyber liability and the other is for solar panels and wind turbines exposures.
§ 3rd Quarter Assessment Billing The Executive Director’s office mailed out the 3rd Quarter Assessment Bill to each member’s Municipal Clerk on June 4th. Payments are due July 15, 2010. These payments do not yet reflect any adjustments to the MEL assessment as a result of EPL compliance or non-compliance. The bill also does not take into consideration credits from elected officials attending seminars this past fall and winter. These items will be reflected in the 4th Quarter Assessment Billing.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
MEL and RCF REPORTS
MEL Meeting Report June 2, 2010
Mr. Hirsch was not in attendance at the June 2nd meeting. The meeting minutes are self-explanatory and made a part of the agenda packet.
The Legislative Committee met on May 26th and submitted a list of legislative priorities. There was a follow up meeting on June 11th with the Governor’s office and a number of the items on the list will move forward after the adoption of the State budget.
RCF Meeting Report June 2, 2010
Mr. Thompson presented the June 2nd RCF Meeting Report as found in the agenda packet. He noted that Financial Fast Track Report as of December 31, 2009 reflects a statutory surplus of $3,404,704. The Fund Auditor’s Report did not include any recommendations.
Since its inception, the RCF has earned over $19 million in investments, but that figure has been greatly reduced given the current economic environment. The Fund Auditor stated it is still expected that Fund Years posting a deficit will continue to earn investment income on the case reserves and “INBR” reserves, which should help to offset the deficit.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
SOLICITOR’S REPORT
The Fund Solicitor provided the following report in Open Session.
Subrogation Totals for 2007 2008 - 2009
Mr. DeWeese presented a reported to the Claims Review Committee at their meeting indicating the Surbrogation totals for 2007, 2008, and 2009. The Scibal adjustors are doing a fine job handling these claims.
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Year
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Workers’ Compensation
& Indemnity
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Property
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Total Subrogation
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2007
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$187,246.93
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$152,816.31
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$340,063.24
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2008
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$485,841.16
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$281,435.91
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$767,277.07
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2009
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$168,966.23
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$213,305.86
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$382,272.09
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3-Year Total
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$1,489,612.40
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Chairman Schupp asked if there were any questions at this time. No questions were entertained.
SAFETY DIRECTOR’S REPORT
May Activity Report
The Safety Director’s Report is made part of the agenda packet and is self-explanatory. Mr. Carey highlighted the following items from the report.
§ Survey Visits All members visited during the month of May are listed in the report.
§ Regional Training (handout) The Department of Highway and Transportation conducted two sessions on Traffic Safety on June 10th. There were 34 participants at the morning session, and 31 at the afternoon session. The program was very well received.
§ Lifeguard Symposium This training will be held on June 30th in Ocean City. Guest speaker, Esther Nevarez will speak on Sexual Harassment in the Workplace.
§ Advanced Safety Leadership Program The next session will be held in Mt. Laurel on July 13th & 20th. A copy of the announcement is made a part of the agenda packet.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
CLAIMS ADMINISTRATOR’S REPORT
Ms. Lihou reported on the following item.
§ Lessons Learned from Losses June 2010
MEL Corner 1st Quarter 2010
The MEL reports that for the 1st quarter of 2010, 35 cases were resolved from 10 MEL JIF Funds. The MEL paid a total of $6,094,984 in loss payments. On behalf of the ACMJIF, the MEL resolved a total of eight claims. The MEL paid a total of $1,615,901 in connection with these claims.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
MANAGED CARE PROVIDER REPORT
Ms. Pard informed the membership of the sad and untimely passing of Nurse Case Manager, Ruth Jenkins. The CSG staff will be attending services being held for Ms. Jenkins on June 18th. Members can contact Scibal during this time. Ms. Pard will also be available by cell phone. She apologized in advance for any interruptions in service this may cause members.
Managed Care Report
Ms. Pard reported on the May 2010 Snapshot (attached to Claims Review Committee Meeting Minutes)
§ First Report of Injury 118
§ Report Only Claims 35
§ Cases Assigned to Case Manager 83
§ Average Number of Days to Report a Claim 2.07
§ Year to Date Average Number of Days to Report a Claim 1.79
§ Members Averaging 3-Days or More to Report Claim 3
§ # of Bills Re-priced 504
§ Original Bill Amount $788,917.84
§ Re-Priced Amount $363,646,14
§ Bill Review Savings $425,271.70
§ % of Savings 53.91%
§ PPO Charge Penetration 94.42%
§ PPO Penetration 83.33%
§ Transitional Duty Utilization 77.54%
§ Lost Time Ratio 13 Months Average 4.37%
§ Medical Only Ratio 13 Month Average 95.63%
Medical Case Management
Presented this month is a field case study of a 29 year old female police officer injured while on duty.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
TREASURER’S REPORT
Mr. Freedman presented the Treasurer’s Report for May 2010. The report is made part of the agenda packet for members’ review.
Executive Summary
Budget Status
The budget information reflects month to date and “Fund” to date history of each budget year and all closed years funds. There is a summary or final comprehensive total for all budget years. The reports for 2010 and 2009 are in detail to itemize expenses; all other years are summarized.
The total budget balance, assuming collection of all 2010 assessments, as of May 2010 is $51,098,218. That balance must be reduced by future case reserves for a net balance of $33,161,975. The actual cash and investment balance is $38,374,727. The net change in Fund balance was a decrease of $1,302,311.
The Closed Years funds include the Budget Years 1987 2005. The Closed Years balance is $8,373,014.
Investment Status
TD Investment Advisors manage the investments of the Fund. Investment vehicles are limited to those permitted by state statute. Interest, net of unrealized gains or losses, in the amount of $42,402 was earned at the blended rate of 1.30% for the month.
The Fund has 13 bond/ notes in the portfolio; 1 investment matures in less than 1 year; 2 investments mature in less than 2 years; 10 investments mature in more than 2 years.
There were 12 transactions posted to the portfolio including purchases, sales and interest income.
Claims Payment & Subrogation
Claims were paid on all active Fund Years and totaled $968,143.68. A total of 531 checks were issued to vendors. Subrogation and salvage payments in the amount of $9,420.50 were posted during the month. Prior period reimbursements and voided checks totaled $7,926.82.
Financial Activity of the ACMJIF
Budget Status
Mr. Freedman reported a Balance of $51,088,218 with Net Reserves of $33,161,975.
Investment Report
Mr. Freedman noted that the actual interest earnings for the month of May 2010 were $54,880 at `.69%. He further noted that the after net of market value adjustment was $42,402 at 1.30%.
Receipts Activity for the Month
Mr. Freedman reported that the Receipts Activity of the Month totaled $57,635.19.
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Assessments
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$13,087.00
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Refunds/Reimbursements/Subrogation
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$13,075.84
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Investment Payments/Adjustment
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$30,872.35
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MEL Payments Closed Years
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-.--
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Other (Expense Refunds)
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-.--
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Claims Activity
Mr. Freedman reported that the total Claims Activity for the Month totaled $968,143.68.
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Direct Loss Payments
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$859,940.00
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Claims Expenses
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$26,661.60
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Legal Defense Costs
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$81,542.08
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Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Chairman Schupp asked for approval for payment of the above-mentioned Claims Activity for the Month of May 2010 in the amount of $968,143.68.
Motion by Mr. Spoltore seconded by Mr. Clarke to approve the Claims Activity as submitted by Mr. Freedman.
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Cash Activity for the Month
Mr. Freedman reported the Cash Activity for May 2010 as follows:
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Opening Balance
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$39,677,038
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Ending Balance
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$38,374,727
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Increase/(Decrease)
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$(1,302,311)
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Bill List Approval June 2010
Mr. Freedman presented the Bill List for the Month of June 2010 for the operating expenses of the Fund in the amount of $210,334.64 as presented to the membership in the agenda packet.
Mr. Freedman stated he would entertain any questions at this time. No questions were entertained.
Mr. Freedman requested approval for payment of the Bill List for June 2010 in the amount of $210,334.64.
Chairman Schupp entertained a motion for approval for payment of the Bill List for June 2010 in the amount of $210,334.64.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Spoltore, seconded by Mr. Sasdelli, to approve payment of the Bill List for June 2010 in the amount of $210,334.64.
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Loss Run Reconciliation
Mr. Freedman reported the reconciliation of all three reports from the Lost Run for the month of May 2010.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
COMMITTEE REPORTS
Finance Committee Report May 27, 2010 (handout)
Ms. Stollenwerk reported that the Finance Committee met on May 27th. The minutes from the meeting serve the membership as a handout and are self-explanatory. She highlighted items from the meeting and presented resolutions for adoption as recommended by the Finance Committee.
Report on Audit of Financial Statements as of December 31, 2009
Fund Auditor, John Sabella, advised the Finance Committee that during his review of the Fund’s financial records, he did not come across any thing unusual and there are no general comments or recommendations in the Audit. When reviewing the Management Letter, there were some discrepancies that he reviewed with the Committee.
2011 Assessment Allocation Strategy Policy
Jodi Palmeri, Financial Assistant at AJG will prepare scenarios for the next meeting.
Resolution Accepting the Annual Audit Report for the Period Ending December 31, 2010
Chairman Schupp entertained a motion to adopt Resolution #2010-26 Accepting the Annual Audit Report for the Period Ending December 31, 2010.
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Sasdelli, seconded by Mr. Moore to adopt Resolution #2010-26 Accepting the Annual Audit Report for the Period Ending December 31, 2010.
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Resolution Authorizing the Transfer of the 2006 Fund Year to the Municipal Excess Liability Residual Claims Fund
Chairman Schupp entertained a motion to adopt Resolution #2010-27 Authorizing the Transfer of the 2006 Fund Year to the Municipal Excess Liability Residual Claims Fund
Chairman Schupp asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Spoltore, seconded by Mr. Moore to adopt Resolution #2010-27 Authorizing the Transfer of the 2006 Fund Year to the Municipal Excess Liability Residual Claims Fund
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ROLL CALL
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Yeas:
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Roy Spoltore, Upper Deerfield
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays:
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None.
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Abstained:
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None.
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All in favor. Motion carried by unanimous vote.
Auditor RFQ
The Fund previously authorized the Executive Director’s office to prepare, advertise, and receive proposals for the position of Fund Auditor. The Fund received three proposals..
The Committee reviewed the proposals from Ford-Scott & Associates, Alliance of Governmental Auditors, LLC, and Bowman & Company, LLP. They reviewed their qualifications, experience, and members’ experience in the past dealing with these auditors.
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2010 Annual Audit
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Alliance of Governmental Auditors
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$17,000
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Bowman & Company
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$22,000
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Ford-Scott & Associates
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Non Responsive
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6-Month Review & 2010 Annual Audit
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Alliance of Governmental Auditors
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$18,500
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Bowman & Company
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$24,500
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Ford-Scott & Associates
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$21,300
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2011 Annual Audit
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Alliance of Governmental Auditors
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$18,000
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Bowman & Company
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$23,000
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Ford-Scott & Associates
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Did Not Respond
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6-Month Review & 2011 Annual Audit
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Alliance of Governmental Auditors
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$20,000
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Bowman & Company
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$25,500
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Ford-Scott & Associates
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$21,300
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The Fund Solicitor reviewed the three proposals for legal compliance with the RFP specifications and opined that Ford-Scott & Associates was not in compliance with the “Mandatory Contents”; specifically their Fee Quote did not delineate each fee required. Therefore, it was the Fund Solicitor’s legal opinion that their fee proposal cannot be compared to the other proposals and should be rejected based upon this deficiency.
The Finance Committee recommends eliminating the six-month Financial Review. The Auditor will be removed from handling the six-month Financial Review. The six-month audit information will be sent from the Fund Treasurer to the Executive Director to be prepared in-house and presented to the Finance Committee for review.
The Finance Committee recommends appointing Alliance of Governmental Auditors, LLC as Fund Auditor for 2010 and 2011 for the Calendar Year Audits only.
Resolution Appointing an Auditor for the 2010 & 2011 Fund Years
Chairman Schupp asked if there were any questions at this time.
Mr. Sasdelli commented that he felt Ford-Scott & Associates; the Fund’s current Auditor was well qualified as are the other two candidates and he hopes that the decision of the Finance Committee was not merely a financial one.
Ms. Stollenwerk assured Mr. Sasdelli that the decision was not just based on the proposed fee for services and agrees with him, stating she has worked with all three firms, and each is very well qualified for the position of Fund Auditor.
Mr. Moore has also worked with these firms and commented on their qualifications. He briefly reviewed each firm’s qualifications and references with the membership, and in doing so, believes Bowman & Company is the best choice for the Fund.
Chairman Schupp asked if there were any additional questions at this time. No questions were entertained.
Chairman Schupp entertained a motion to adopt Resolution #2010-28 Appointing Alliance of Governmental Auditors, LLC Fund Auditor for the 2010 & 2011 Fund Years.
At this time, Mr. Moore motioned to Appoint Bowman & Company as Fund Auditor for the 2010 & 2011 Fund Years. Hearing no second, motion failed.
Motion by Ms. Yearsley, seconded by Ms. McLaughlin to adopt Resolution #2010-28 Appointing Alliance of Governmental Auditors, LLC Fund Auditor for the 2010 & 2011 Fund Years.
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ROLL CALL
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Yeas: 5
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Roy Spoltore, Upper Deerfield
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Lisa McLaughlin, Margate
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Karen Thomas, Brigantine
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Bonnie Yearsley, Weymouth
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Carl Schupp, Cape May Point
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Nays: 2
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Edward Sasdelli, Hamilton
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Judson Moore, Commercial
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Abstained:
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Motion carried.
Operations and Planning Committee Meeting Report
Mr. Forlenza reported on the following issue.
Annual Planning Retreat The Executive Director’s office has looked at three facilities recommended by the Committee The Chelsea Hotel in Atlantic City, the Golden Inn in Avalon, and the Grande Hotel in Cape May.
The Golden Inn in Avalon has offered the Fund a price reduction if the Retreat is moved forward one day to Tuesday, October 26th and Wednesday, October 27th. There would be a 50% savings in the cost of the Retreat.
The membership was in full agreement with booking the Golden Inn in Avalon for the 2010 ACMJIF Planning Retreat.
MISCELLANEOUS BUSINESS
Civil Service Task Force
Mr. Yecco serves on the Civil Service Task Force and mentioned there are a number of new initiatives on the horizon. There have been a number of statutory rule amendments, including 9-month seasonal employees. Members can e-mail Mr. Yecco for more information.
Honoring Lewis Thompson, Millville
Mr. Yecco also asked the Fund to congratulate Mr. Thompson, on his retirement effective July 1, 2010.
Mr. Thompson stated it was a pleasure serving such a prestigious organization and along side his fellow colleagues who share in a strong commitment to their communities.
Next Meeting
The July 2010 Meeting of the ACMJIF will be held
Wednesday, July 21, 2010 at 3PM
Crest Pier Recreation Center
5800 Ocean Avenue
Wildwood Crest, New Jersey
PUBLIC COMMENT
Chairman Schupp opened the meeting for public comment.
Hearing no comments, Chairman Schupp closed the meeting for public comment.
MOTION TO ADJOURN
There being no further business, Chairman Schupp entertained a motion to adjourn the June 16, 2010 Executive Committee Meeting of the ACMJIF.
Motion by Mr. Moore seconded by Mr. Sasdelli, to adjourn the June 16, 2010 Executive Committee Meeting of the ACMJIF. All in favor. Motion carried by unanimous vote.
The meeting was adjourned at 4PM.
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Colleen Ross,
Recording Secretary for
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__________________________________________
BONNIE YEARSLEY,
FUND SECRETARY
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